Organize With a Birthday Party Planning Timeline You Should Follow

Planning and organizing a birthday party is not for everyone. It requires effort both in terms of brainstorming and execution. However, if broken into small tasks, making your party a successful event is feasible.  

 

 

 

If you are wondering how to plan a birthday party effectively, then you have come to the right website!  

 

Below is the timeline you can follow to achieve that party you ever dreamed of for your kids.  

 

2 MONTHS BEFORE THE EVENT 

 

Before anything else, it is crucial to sit down and talk with your kid and choose a theme they prefer. The theme will determine the motif as well as narrows down the options for cake, decorations, and other party details.  

 

Also, do the following: 

  • Schedule the date for the event 
  • Book the venue  
  • Rent supplies and other needed materials 
  • Set your budget  
  • Order invitations 
  • List your guests 
  • Shop for presents 

 

 

3 TO 5 WEEKS BEFORE THE EVENT 

 

By this time, you should already have sent the invitations to your guest to allot time for them to accept or decline as well as prepare for the party. Do not forget to inform them about the date, venue, and the party’s theme. If your kid is still a toddler, consider the napping time. It is best to hold the event from 1 to 3 in the afternoon.  

 

After sending the invitations, now is the best time to shop for the materials needed such as decorations, food, and presents. This gives you more time in finding alternatives when the chosen materials are unavailable.  

 

2 WEEKS BEFORE THE EVENT  

 

By this time, you should have done choosing the final menu and buy/rent party favors. What kind of food is appropriate for the guests? Consider the kids and parents. Do not forget to the cake too! Cake blowing is mostly the highlighted part of every birthday party so make sure you give a considerable amount of time and effort in making or designing a cake masterpiece. Besides the food, consider the kind of activities the kids will be having during the event and purchase the needed materials and supplies. If you opt for hiring an entertainer or services, ask for recommendations or read reviews on the internet.  

 

1 WEEK BEFORE THE EVENT 

 

Call your guests to confirm attendance of the event. This gives you an estimate of the overall people that would constitute the event including the guardians. You also need to recall the venue, entertainer (if you hired one), as well as other services you hired. Making sure everything is settled will prevent last-minute disasters.  

 

Additionally, ask your kids if they are willing to donate their toys to charity since you will be expecting new ones as birthday presents. This can be good training for your kids to be charitable.  

 

2-1 DAY BEFORE THE EVENT 

 

You can dedicate the time to prepping some food that takes long to spoil. Place your orders and call the caterer to reinform them about the menu and the expected time of the food arrival. Review all the materials and recheck the venue for potential damage that may cause hazards and accidents.  

 

Also, do not forget to hire a photographer or videographer.  

 

And of course, do not forget to enjoy the party!  

Overlooked Benefits of Equipment Rental for Events

There is a reason why event planners and rentals exist: planning events and providing the necessities to make them successful is such a huge work. It makes it harder when you do not know the basics of event planning or possess the needed skills. Many things need to be managed: date, venue, people, tables chairs, color coordination, and a variety of vendors. Although it pays off fully organizing your event, hiring professionals, and having table and chair rentals would help you a great deal. In comparison to purchasing your own chairs and tables, rental services provide many advantages such as cheaper alternatives, convenience, versatility, and more.  

 

 

 

It is cost-effective 

 

Opting to purchase everything – from the venue, chair, tables, linen, to the spoons and forks, you will end up having to spend thousands of thousands of dollars. Apparently, purchasing everything brand new is not practical compared with opting to rent all of these materials.  

 

In addition, if you do not plan on hosting events in the long run, purchasing materials is unpractical. You see, rentals are ideal when you plan events once in a while because it avoids unnecessary purchases that are not usable in the future. Rentals also provide free transportation of the materials, which you need to provide when you opt for purchasing and using your own materials.  

 

You will have a variety of equipment  

 

Event rental services will provide everything you need, whether you need the items in bulks or you prefer specific designs. They will make sure that none is missed, from tables, chairs, linen, to little details that are essential to the overall appearance of the venue. They provide assorted items and they give their customers the chance to choose.  

 

In contrast, purchasing your own materials entails you need to stick to the designs you have purchased to use them for the next occasion. Having a new event motif would mean purchasing a new set of equipment.  

 

Comparing the two, you see that rentals are fast and convenient.  

 

Equipment is always in a good condition 

 

Rental services make sure that the items they deliver are new-looking and updated. Old and not maintained equipment could result in disaster. Old materials could collapse when guests are present, which leads to accidents and embarrassment, not to mention medical costs you need to provide. When you rent, the companies are held reliable to the quality of their items. Take note that you can still be liable for the rented chairs and tables if you received them in good condition but return them in a bad state. Make sure that you understand the terms and policies of the company before renting.  

 

Overall convenience 

 

Opting to rent gives you more time in dealing with important matters rather than stressing about chairs and tables. Additionally, transportation is covered so there is no need to spend for a larger truck to move equipment from point A to B.  

 

Conclusion 

 

In planning events, consider the cost, variety of options, as well as the overall advantages of your choices, and opt for a choice that delivers you all of those!